Memorandum

Memorandum of Association
AND
Rules
Of
The Karnataka Association for the Advancement of Science (Regd.) Bangalore
Registered under the Karnataka Societies Registration Act, 1960.
(S. No. 122/81-82 dated 13-7-1981)

* Passed by the General Body on 20-4-1981.

Memorandum of Association and Rules
THE KARNATAKA ASSOCIATION FOR THE
ADVANCEMENT OF SCIENCE, BANGALORE
(Registered under the Karnataka Societies Registration Act, 1960,
Vide S. No. 122/81-82 dated, 13.7.1981.)

The name of the Association shall be “The Karnataka Association for the advancement of
The objectives and aims of the Association shall be.
a) Promotion of science including its application to problems of national importance.
b) Maintaining an institute or institutes for scientific research.
c) Establishing a science library.
d) Disseminating the knowledge of pure and applied science by means of lectures, publications,
demonstrations, eexhibitions etc.
e) Taking such other steps as may appear to the association to be necessary and found desirable
for the furtherance of scientific research.
The office of the Association shall be temporarily located at the Department of Mathematics, Central College, Bangalore-560 001. It shall, however, be open to the Association to organize branches at other regional centres for the promotion of the above objectives and aims.
The association shall be a non-profit making concern, and shall not award any bonus or dividends to its members; it may however, pay remuneration to its permanent staff.
The Secretary /Convener is authorized by the Association to correspond with the Registrar of Societies in Karnataka.

Bangalore
20.4.1981

Rules and Regulations
(Rules passed on 20th April 1981 at the General Body meeting)

1. Name: The name of the Association shall be the Karnataka Association for the advancement of science, to be hereinafter referred to as the “Association”.
2. Office: The office of the Association shall be temporarily located at the Department of Mathematics, Central College, Bangalore 560 001.
3. Funds: The funds of the Association shall be derived from:
  - Contributions from Benefactors, Fellows and Life Members.
  - Grants from Central or State Governments, Universities, Local bodies and other institutions.
  - Gifts of movable and immovable property received from persons and institutions interested in the objectives and aims of the Association.
  - Membership fee.
4. Membership: The Association shall consist of Benefactors, Fellows. Honorary Fellows, Foundation Members, Life Members and Ordinary Members.
  - Benefactors shall be: Persons or Institutions contributing Rs. 1000/- per annum or Rs. 10,000/- or more in one lump sum and who are accepted as such by the General Body on the recommendation by the Executive Committee. The membership of such institutions is exercisable on their behalf by the person nominated by such institution.
  - Fellows shall be: Persons who are graduates in science and/or technology and who contribute Rs. 1000/- or more and are accepted as such by the General Body on the recommendation by the Executive Committee.
  - Honorary Fellows shall be: Persons who are invited by the Association on the recommendation of the Executive Committee. They may not pay any contribution. Honorary fellows should not be more than 10.
  - Foundation members shall be: Persons who join the Association on or before 31-3-1982.
  - Life members shall be: Persons who are interested in the objectives and aims of the Association and as a token thereof have paid a lumpsum subscription of not less than Rs. 300/-. However, in the case of retired persons and those who have attained the age of 60, the subscription shall be Rs. 150/-. The fee is also payable in 3 equal installments spread over one year.
  - Ordinary members shall be: Persons who pay an admission fee of Rs. 10/- and an annual membership fee of Rs. 30/- and are accepted as such by the General Body on the recommendation by the Executive Committee. If a member does not pay his annual subscription within three months after it is due, he shall cease to be a member of the Association unless the delay is condoned by the Executive Committee.
  - No salaried employee of the Association or Institute maintained by the Association shall be admitted as member. A member who accepts salaried employment under the Association will cease to be a member of the Association during the tenure of his service.
5. There shall be TWO administrative bodies of the Association:
  - General body; and
  - Executive Committee.
The association shall have:
1. the President;
2. Two Vice-Presidents;
3. Secretary; and
4. The President, one of the Vice-Presidents, the Secretary and reasurer and at least two other members of the Executive Committee shall ordinarily be residents of Bangalore.

Functions of the General Body of the Association

to elect and/or nominate office bearers of the Association,
to supervise generally the working of the Association,
to receive annual report and audited statement of accounts and make suggestions and recommendations.
To consider and adopt amendment of the rules whenever necessary.
To appoint auditors, trustees etc.
To admit members.
To make recommendations on matters of broad policy for furtherance of the objectives and aims of the Association.

COMPOSITION OF THE EXECUTIVE COMMITTEE:

The executive committee shall consist of the President, two Vice-Presidents, Secretary, Treasurer, FIVE persons selected by the General Body, and such other person/s as may be decided by the General Body from time to time in the interests of the working of the Association. The office bearers (The President, Vice-Presidents, Secretary and Treasurer shall hold office for FIVE years and the other members of the Executive Committee for THREE years.

The appointment of the President, Vice-Presidents and election of other members of the Executive Committee will take place at an annual General body meeting of the Association.
THE ELECTIONS: The President and Vice-Presidents should be persons of eminence who are recommended for acceptance by the Executive Committee to the General Body. The elections for Secretary, Treasurer and members of the Executive Committee will take place as per regulations.
In the case of vacancy arising in the office of the President, and or Vice-Presidents, the remaining members of the Executive Committee will recommend to the General Body nomination of the President and Vice-Presidents. In the case of vacancy of any of other member, the remaining members of the Executive Committee shall fill up the vacancy and shall function as such until the vacancy is filled up.
The Executive Committee as constituted in accordance with these rules shall continue in office notwithstanding the expiry of office until their successors have been duly appointed.
the powers and duties of the Executive Committee shall be as follows:
- To manage and control all affairs of the Association.
- To make such regulations or bye laws as may appear to be conducive to the good administration of the Association and any of its bodies working under it and the attainment of
- the objectives or aims of the Association. These regulations and bye-laws shall be reported to the General Body.
- To appoint committees or sub-committees for specific purposes of administration and Boards of management and control if and when necessary. d) To make specific recommendations to the General Body for supervision, control and direction of publications of the Association including patents and rights incidental thereto.
- To make appointments of administrative and academic staff and lay down their conditions of services in accordance with regulations.
- The Executive Committee will manage all properties and funds of the Association.
- To recommend to the General Body matters relating to the properties of the Association and such other valuable articles like patents, copyright publications, etc.
- To prepare the annual report, the annual budget estimates and balance sheets for consideration of the General Body.
- To open and operate bank accounts.
- To carry out other duties essential for the proper conduct, discipline and several purposes of the Association.

Meetings Of The Association: There shall be two kinds of General Body Meetings; i) Annual General Body Meetings; ii) Special Meetings.

The annual meeting will be held every year and the special meeting will be held when required by the Executive Committee in consultation with the President, or by 15 members of The Association.

SEVEN members shall constitute a quorum.

The President, or in his absence one of the Vice-Presidents will take the chair. In the absence of the President and Vice-Presidents the members shall elect the Chairman from those who are present.
The business of each meetings shall proceed in order of the agenda provided that any special mention can be considered by the meeting. If notice of the same has received three days before the meeting date of the meeting.
All decisions should be taken by majority. Whenever there is a tie, the chairman shall have a casting vote. Dissent, if any, shall be recorded.
Notice of the meeting should be given under Certificate of Posting three weeks prior to the meeting.
Place and time of the meeting shall be decided by the Executive Committee.

The order of business at such meeting shall be as follows:
1. The minutes of the last meeting should be read and confirmed after corrections, if necessary and signed by the Chairman.
2. Items postponed at the last meeting shall be taken up.
3. Reports of the Executive Committee should be read.
4. The gifts, if any, made to the Association since the last meeting shall be announced.
5. Where necessary, elections shall be held.

If after 15 minutes of the specified time, there is no quorum, the meeting should be adjourned for 15 minutes. After 15 minutes the meeting, for which there is no quorum necessary, shall proceed to consider the agenda of the adjourned meeting only.
Special Meeting: The meeting will consider the items for which the meeting is called.

MEETINGS OF THE EXECUTIVE COMMITTEE:
- There shall ordinarily be 4 meetings of the Executive Committee during a year. The quorum for the Executive Committee meetings will be four members. The President of the meeting shall exercise his casting vote in case the votes are equally divided.
- The secretary shall be responsible for convening the meetings of the Executive Committee, the sub-committees and the General Body, for maintaining their minutes and proceedings and records, and for the general business of the Association.
- The Executive Committee may appoint sub-committees for consideration of matters as and when necessary.
- The Treasurer will subject to the direction given by the Executive Committee, be the custodian of the monies of the Association and will maintain proper accounts of the financial transactions and arrange for their audit. He will furnish reports and statements of all transactions to the Executive Committee and other specific authorities.
Appeal for a decision of the Executive Committee may be made to the General Body, whose decision shall be final.
FUNDS AND ACCOUNTS:
- All funds and properties of the Association shall be subject to control and scrutiny of the Executive Committee.
- Separate accounts of the Association and its institute or institutes shall be maintained and shall be under the control and supervision of the Executive Committee.
- The Executive Committee shall make regulations whenever necessary for maintenance of accounts and the financial administration.
The Secretary of the Association shall be authorized from time to time to execute documents for and on behalf of the Executive Committee and/or the Association.
CHANGES IN THE RULES: The General Body may amend the rules provided that such amendment is accepted by two-third majority of the members of the General Body present and voting at the meeting.
The official year of the Association will begin on the first of April and end on the 31st of March of the succeeding year.
The working hours of the Association will be between 10:30 a.m. and 5:30 p.m.
10, 11, 13, 21, 22 and 23 of the Act will be adhered to.

B. A. RAZI
Convenor